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 Points of View: E-Government
Introducing information technology to government services is one way to enhance public sector transparency. The Development Gateway asked four e-government experts across sectors the question “How do online government tools promote transparency?” The following composite interview (see Contributors, to right) raises issues ranging from the impact of e-government on transaction cost to citizen familiarity with technology.
Should e-government play a central role in developing transparency and accountability?
Kaleil Tuzman, United States
Absolutely. E-government is fundamentally about visibility, accessibility and extensibility, and these are the core ingredients for transparency in government. However, e-government is just a tool, and transparency depends as much on how that tool is used as it does upon its mere existence. Government agencies have to be motivated to distribute information online, and automate processes that are otherwise subject to corrosive, corruptive influences. I am familiar with many government agencies, both in the U.S. and abroad, who adopt e-government programs with a lot of fanfare, but due to the restriction of information provided to the portal or due to the lack of back-end integration of electronic processes into the front-end portal, little actually changes in terms of the citizen’s visibility into the bureaucracy. Moreover, accountability is not an issue for e-government. No one ever got indicted by the internet, a friend of mine is fond of saying. But a lot of people have been indicted based on what was made available by or distributed through the internet. The point is that the democratic institutions in question need to hold government actors accountable, and e-government can help that to happen more easily.

Too little attention is paid, in my view, to the beneficial effects (in terms of transparency in particular) of electronifying processes as opposed to information. It is easy to conceptualize the beneficial dynamic of civil society and the media being able to access government information online (about bidding processes for public works projects, for example, or the names of people and institutions with certain types of business licenses), but it’s not as obvious what happens when you put the actual public works project procurement bidding online, or automate the process of obtaining a business license. This is when the magic really occurs. By diminishing the one-on-one human interaction and subjective decision-making that can induce corruption, the process itself is made transparent and the field is leveled.
Tom Riley, Canada
E-government programs, to be successful, must have laws and regulations mandating transparency and accountability, creating privacy, information, transparency and accountability laws. Openness laws are the linchpin of good e-governance and successful e-government delivery. Governments should be the leaders in developing transparency and accountability in the countries and jurisdictions over which they rule. Transparency and accountability mechanisms should be developed in the form of legislation, regulation and policy. This is a major undertaking as the problem does run deep in many countries. Anti-corruption laws need to be passed that include the forming of overseeing bodies that will have the power to investigate officials in governments and in the private sector who are involved in corruption. This means that the commitment has to come from the top of government, at the political level, to bring this about. Currently, many international funding organizations take steps to add riders to contracts, regarding corruption, when monies are donated. There are many international organizations who fight corruption. Most countries in the developed world have anti-corruption laws with serious sanctions for offenders. As has been recently shown from the financial scandals in large corporations, the ultimate penalty for corruption is criminal charges laid against senior executives in the companies. These individuals have been brought before the courts and, when found guilty, jail sentences have been levied. This sends a message that the government is taking the issue seriously.

Brazil, Costa Rico, Peru and Mexico—four countries recently with serious corruption scandals—are prime examples of governments taking a zero tolerance approach to pilfering of government funds or accepting bribes. The results have been high profile trials of former heads of state and ministers. Many countries are realizing that corruption has serious effects on the economic health of the country, in eradicating poverty and in creating an equal and just society for all. Transparency laws are also important and these should include freedom of information laws, privacy laws, anti-corruption laws, and policy and regulations for high ethical standards for those who work in the public sector. International organizations can put pressure on countries to attempt to eradicate corruption. However, the recent scandal at the United Nations on the food for oil program, and the alleged millions of dollars that supposedly went to UN officials, illustrate that the problem lies within the culture of organizations and countries alike.
Jerzy Szeremeta, United Nations
For the forthcoming "Age of Knowledge" (or rather "Age of Responsibility") we have to repair the social institutions of democracy and market. This hinges on repairing relations between governments and citizens and opening up avenues for the citizens to play much more active roles in policy making. The currently existing democracies feature groups with narrow encompassing interests that, exactly due to inactivity of people as citizens, manage to use public power and public resources to their own advantage. As for the markets, they are addicted to clearing while producing negative externalities, this being their historic rather than inherent feature. All this too often translates into denied developmental opportunities for people and into degradation of the biosphere. If we put the newly acquired skill of mass-production of knowledge into this institutional environment, by under-development of two main assets of the knowledge society, people and information - this institutional environment would suffocate the potential to mass-produce and mass-utilize knowledge; and, it would remain insensitive to marketing knowledge-based products with high risk factor, potentially endangering human life and life in general. The goal of high quality and safety of life for all people everywhere can be secured exactly by employing revitalized democracy as a means for resolving the emerging tension between technology (ICT and the technique to mass-produce knowledge) and society. Such revitalized democracy must be based on vastly improved deliberative resources of citizens. This involves inter alia their access to information crucial from the point of view of genuine participation.

All this goes way beyond transparency as an anti-corruption vehicle for the sake of financial accountability. Transparency lowers the cost and greatly increases the quality of democracy. It increases the pool of information that can be creatively reflected upon by the citizens in the process of mass-production of the knowledge "to maintain developmental equilibrium" - a key ingredient of well-informed political participation. At the same time, as mentioned in the 2003 UN World Public Sector Report, the idea that people will need an abundance of information in the future is an incomplete thought. What they will need is an abundance of reliable, accurate and authoritative information that is relevant to their needs. And they also must be able to trust the source that provides such information. More often than not, they will be unable to personally test its quality. The government can certify information it provides according to well-recognized methodological standards. It is well placed to avail itself of methodological principles and to ensure that information that it presents conforms to them. The release of public information should be de-politicized by removing any possibility of private control over how, when and where it is released. A legislated framework of principles and criteria for reporting public information would protect its release from private interests. The government should organize itself for the release of information that in its structure does not follow the current organization of public administration by sector (e.g. health, education, defense, economy, environment, immigration etc.), but by outcomes or agreed developmental objectives that serve the adopted developmental goal (e.g., human development). In many cases, this would move the release of information from being misleading by being incomplete to being immediately usable and useful by being comprehensive.

In such a context, e-government can become a most valuable tool. Just imagine an ordinary citizen who wants to be politically active and is able to receive on demand a brief on any politically important subject that is generated by an e-government application and provides him / her with all the information needed, in a text that can be read and easily understood in five minutes. ICT can facilitate this today. The context for the application of e-government in such a role is still missing. Laws and regulations to curtail corruption is the first step. The second step is to have within any given jurisdiction a government campaign denouncing corruption and making it clear that corruption will not be countenanced.

The third, and most important, is changing the culture itself. This is the most difficult step. Transparency laws are essential for democratic societies and societies moving towards democracy. Open government allows all citizens to potentially be embraced in the workings of government. Openness is a weapon to bring down corruption. Checks and balances in the political and judicial forums are the keys to combating anti- terrorism and ensuring accountability and transparency.

Harris Whitbeck-Piñol, Guatemala
Yes. Government should be very active at it. Government gets its resources from people through taxes and it should make reasonable use of them. Through accountability, government can inform the people of the use of taxes and because of that, people should have certainty that its money has been well used. In the midterm those actions tend to make a better impression of the government on people and the way it uses the taxes. Tax recollection duties are better performed and people are more willing to pay them knowing their money is used the best way.

Efectivamente. El Gobierno debe tener un papel central en el tema. Por su propia naturaleza el gobierno obtiene recursos de la población en general a través de los impuestos, por lo que está obligado a hacer un uso razonable y eficiente de los mismos.El hecho de desarrollar transparencia y rendir cuentas a la población tiene un doble efecto: a) por un lado, al estar usando recursos que ha obtenido de la población, informa del uso que le da a los mismos y b) el publico al percibir esta actitud del gobierno, puede tener la certeza que sus impuestos son bien utilizados. En el mediano plazo, estas acciones tienden a mejorar la percepción que el público tiene del gobierno y la forma como este utiliza los recursos y puede influir, a través de una forma natural, en que la gestión de cobro de impuestos sea mas eficiente, al estar cada día más personas proclives a tributar, conociendo que a esos recursos se les está dando un uso razonable.

Steve Clift, United States
Absolutely. While many view e-government in the light of service delivery, democratic governments are something we all own as citizens. We are not just customers. Major institutions from media and political parties to governments and corporations, have transferred their often one-way nature to the Internet. This is a start. Transparency can be greatly enhanced through personalized access and e-mail notification of happenings within government. The concept of information access is now shifting to accessibility which means the "find the needle in the middle of our haystack approach" no longer is sufficient. Government must make information available to citizens on their terms to remain relevant and competitive with other information providers in society.


One criticism of e-tools is that they are often used as evidence for transparency where transparency may not actually exist. Have you found evidence that supports or negates this point of view?
Kaleil Tuzman, United States
Unfortunately, government actors often use e-government implementation as a “cover” for taking substantive steps in combating corruption. If an e-government implementation is not integrated into the workflow of a government bureaucracy, it can end up as a thin and irrelevant veneer, like a coat of paint or a flashy billboard. Transparency can only be achieved by electronifying government processes throughout—-from the user who logs onto a municipality’s website to explore re-zoning his land, to the administrator who goes into the system to review the criteria for the application under a visible and published set of guidelines, to the neighbor who goes online to view the status of the land zoning request.

Steve Clift, United States
Accountability only comes with the use of information provided for transparency. Elected officials, citizens, the media, and NGOs and others must actively utilize their remote Internet access to budget, spending, grantmaking, contract, and permit or licensing information. Whether the goal is improved government efficiency or anti-corruption, the "sunshine" generated by an active base of users must also be followed up with enforcement power. For example, if the delay in processing adoption papers is known via an online system, it does little good if administrative investigation is not taken against those who routinely delay processing of applications.
Harris Whitbeck-Piñol, Guatemala
I am not aware of an analysis about this. However it should be noted that having these technologies can give people alternative ways of testing transparency in government spending. An adequate legal framework should give certainty to the electronic means and that will help government bring transparency to its work. I can mention "Guatecompras", the internet site where government makes all of its purchases. Through this kind of electronic means, civic participation is allowed in the procurement process and makes government purchases totally transparent.

No se ha hecho un análisis de esta naturaleza, sin embargo se podría indicar que la existencia de herramientas tecnológicas garantiza la existencia de métodos “alternativos” que la población puede utilizar para medir la transparencia. Una adecuada legislación le dará certeza jurídica a instrumentos electrónicos, que vendrá a apoyar las acciones comprendidas por el gobierno en transparentar la gestión. Basta señalar el caso de "Guatecompras" donde el gobierno hace sus compras y que es el mejor ejemplo que apoya la apertura, a través de este tipo de herramientas, incentiva la participación ciudadana y mejora la gestión gubernamental.
Tom Riley, Canada
It is easy to put something up on a website and present what are supposedly facts when in reality they are there as a public relations ploy or mere propaganda. Transparency laws—ones that actually work and allow access to government information—act as a counterfoil to attempts to obfuscate facts presented as truth by the government. Transparency laws are developed in society for the common good, to control the worst appetites of human behaviour and to change the culture of a government for the few to a government with the interests of all in the society. This is what we can call a civil society.
Jerzy Szeremeta, United Nations
The context for applying e-tools is absolutely crucial. In a wrong context, e-tools are meaningless. As documented in the 2003 and 2004 UN Global E-Government Readiness Surveys, while 92 percent of the 178 countries with web presence feature some kind of archived information and can claim transparency on this account, only 6 percent of them provide relevant background information that facilitates political participation. Even in some of them problems with timeliness and clarity persist.


What sectors of government are likely to benefit most in terms of transparency from the implementation of e-government tools? Why would this be?
Kaleil Tuzman, United States
As my answers above imply, I am a big supporter of e-government applications for areas where information exchange and transactional workflow meet. In these areas of government activity—-including licensing and permitting processes, tax filings, non-criminal violations processing, case management, etc.—there is not only a large opportunity for cost savings and efficiency improvements, but the ability to monitor and safeguard money flows and coveted certification processes. It is in these areas where e-government can deliver a body blow to corruption and favoritism. But for this salutary effect to hold, the actual enterprise software within the government agency must be tied into the web-based front-end. You need to have seamless automation, from the entry point for the user to the administrative interface on the back-end. Unfortunately, there is a tendency within government agencies to focus on areas that provide a lot of media “flash” and little actual effect (in terms of transparency and accountability), in my view: e-voting, online census, information-only portals, etc.
Tom Riley, Canada
Any ministry that delivers services directly to the public benefits the most. Ministries that deal directly with the citizenry are subject to scrutiny and, most importantly, to be effective in delivering their service, have to take into account the needs of the citizen. If the government is transparent and open in their dealings with the public they will get proper feedback from citizens which in turn increases efficiencies within their own ministries. This process then helps the ministry to create better programs to deliver their services and leads to economic savings because of the useful feedback from the citizen. To be effective in delivering an e-service it has to meet the needs of the citizen and not solely the needs of a particular government ministry. The direct connection between a government department and citizens, whether it be in the private sector, the academic world, civil society or NGOs, unions or associations and the individual citizen, eventually creates significant change in a society. This change is the transfer of some of the traditional powers of government to groups and citizens in society. This has already been acknowledged by the United Nations and some countries who now recognize NGOs as a significant part of the power structure and decision-making process of organizations or in some cases, countries. This evolution is having long term consequences as devolved power through the sharing of e-services entails the imparting of information and responses back from the citizen. There are economic and administrative benefits for the government ministry involved, in the short term, but in the long term it is the citizen who will have the most benefits. When governments interact with the public with e-services, the dynamics in society change over time as citizens then feel closer to government though not necessarily at a conscious level.
Harris Whitbeck-Piñol, Guatemala
Benefits are mutual. Government as well as civil society benefits. Electronic means help the government work both internally and with external actors. Through these means, people get faster attention to their needs, learn procedures, and find other ways to interact with government officials. A government gets its work done better and makes itself accountable to the public.

El beneficio se puede considerar mutuo. Tanto el gobierno como la sociedad en general se benefician del particular. Las herramientas de gobierno electrónico busca facilitar la gestión gubernamental propia y su interacción con la sociedad. A través del mismo, el ciudadano puede recibir respuestas más rápidas, agilización en sus trámites, más y mejores canales de contacto con las oficinas de gobierno y otros. El gobierno por su parte hace más eficiente su gestión y la hace objeto de eventuales auditorias que el público pueda hacer.
Steve Clift, United States
The hard truth is that no company enters a government office to pitch an accountability tool. In the United States a survey by the Center of Excellence in Government found that most citizens wanted e-government to deliver accountability. That surprised everyone except the citizens. In developed democracies where transparency and accountability is often assumed, so little has been done to significantly open up government in ways that would really expose wasteful spending or promote real accountability. Without democratic intent and political desire to use e-government tools to enhance democracy and public trust in government via transparency, government as a whole will not benefit. Poland stands out as a model with its Freedom of Information Act which embedded the proactive use of the Internet into their rule of law with online information dissemination of, not just access to, local government budget information. Within government, Prime Ministers to Mayors and Local Councils to Parliaments will gain themost from a more accountable and transparent administrative branch.
Jerzy Szeremeta, United Nations
Given the appropriate context, all sectors of government would benefit in terms of transparency from the implementation of e-government tools. Transparency allows making better decisions by breaking up the narrow circles that apply themselves to the task of policy making and, in case of failure, as a rule, make the wrong choice: instead of broadening the circle involved in decision-making, they increase the level of secrecy, a breeding ground for more failures.


When it comes to increased transparency and efficiency in government, do the costs of e-government justify the benefits? Why or why not and who should bear the costs?
Kaleil Tuzman, United States
I think the answer to this is--it really depends. In cases where a government agency is automating a bureaucratic process that involves both information and money exchange (like licensing and permitting, tax filings, violations processing, et al.), the cost is almost always justified. The mistake made by many e-government procurement offices is the tendency to buy unnecessary, custom-built systems. In most cases, cheaper commercial-off-the-shelf (COTS) software and portal solutions are perfectly fine and can be modified to agencies’ specific needs. Paradoxically, the service and reliability of COTS systems are usually better than expensive and bulky custom-built solutions, because the individual buyer usually benefits from a large user group and ongoing enhancements. The cost of e-government should be borne, in my view, by the parties that benefit from its implementation. I think that many pricing models are viable and appropriate—including traditional enterprise software licenses, user-borne (citizen or business) fees, and third-party financing.
Jerzy Szeremeta, United Nations
Response to this question depends on the kind of society that we want to become. If this is a Smart Knowledge Society, one that transforms its institutions to secure limitless development of people and information, one that involves all people in mass-production of all kinds of knowledge and one that pursues the goal of high quality and safety of life, than the question about efficiency, as understood by the New Public Management theory and practice becomes by and large irrelevant. Yes, public resources can and should be invested into development of people as active citizens and into providing these citizens with transparent access to public information. Motivated by military and economic reasons, we have used public money to build highways in many parts of the world and no efficiency calculation was ever used to justify these decisions. This was the price of security, economic growth, and a certain type of civilization. May we understand the need of well-informed citizens' consent that hinges inter alia ongovernment transparency for building our knowledge-based future. Then the discussion of efficiency will become redundant. The cost will be treated as an equivalent of adding to the pool of vital, indispensable resources.
Steve Clift, United States
E-government services should reduce the cost of transactions. After initial up-front investments, governments should consider a fee reduction for online transactions in order to create an incentive for system use and uptake. This runs counter to early ideas about extra convenience fees or attempts to maximize the recouping of the investment required to install the system. While most e-government services simply provide information, those that process transactions more efficiently must be promoted heavily so governments can shift scare and valuable civil servant resources to more pressing public challenges. I believe in government-wide transaction systems with central sources of funding to ensure collaboration. Most governments are content to allow their "silos" to build systems with vastly different user interfaces. This is fine for niche services and licenses, but when it comes to the services that most citizens use once every year or so, integration and common look and feel is the name of the game.
Tom Riley, Canada
Yes, the costs of e-government do justify the benefits, provided that the government makes these services cost efficient and that the intended recipients get value from the services they receive. Governments will always bear the majority of the costs as it is taxpayer money funding the development of the services. Some countries do charge fees for some services, following the private sector model, but this is not widespread in governments around the world. In the case of medium and developing countries implementing e-services, if funding comes from international organizations, such as the World Bank, the International Monetary Fund, the United Nations or the Commonwealth Secretariat, there needs to be an accountability mechanism. Such a mechanism would include reports to the donor agencies. This reporting would be on funds spent, detailed progress reports on the evolution of e-government programs and when e-services programs are launched, an assessment of the impacts of the program, and an assessment of the cost benefits in doing these programs.
Harris Whitbeck-Piñol, Guatemala
There is plenty of global evidence showing that transparency and efficiency of government are improved through implementing e-government. Costs should be split between government agencies of government that have their own e-government programs and the specialized modernization agency of the government as well.

Efectivamente. Hay suficiente evidencia a nivel mundial que demuestra que el implementar gobierno electrónico incrementa la transparencia y eficiencia de Gobierno. Los costos deben ser canalizados a través de dos fuentesThe requested resource (/editor/default/) is not available internas: a) las instancias de modernización del gobierno y b) las propias instituciones al desarrollar sus programas de gobierno electrónico.


Besides providing funding, what role should developed countries and multilateral organizations play in supporting e-government projects?
Kaleil Tuzman, United States
As third-party funding providers, we must be sensitive to the internal market dynamics—-both political and economic—-of the developing country in question. Some years ago, I was involved in one of the first large-scale national e-government implementations in the developing world. Since the project was largely funded through the UNDP, there was a set of standards and protocols that were set out a priori. As a result, the project emphasized certain areas of information dissemination and transactional workflow (like public works bidding, voting and electoral districting, and business licenses) that were not nearly as important to this country’s particular situation as other areas that were completely ignored—customs regulations and inspections, public safety announcements, and vital statistics, for example. It’s not that the areas the UNDP set out as priorities were cheaper to implement or enhanced the overall e-government user “community”. They were just admirable initiatives better suited for a different country context. The implementation of e-government projects should be driven by local priorities and local users, even if externally financed. This is especially true when there is material civil society and business sector input into the government’s scoping of the project.
Steve Clift, United States
In the past, I've always considered myself a technology agnostic. With e-government services, particularly those involving complex transactions like the payment of taxes or the protection of private data in legacy systems, proprietary or open source - use what works best for your government. However, with e-democracy technology developments, the 5 percent of e-government that helps citizens have a better say in how their taxes are spent, open source is the way to go. From e-mail response systems for elected officials to e-parliament tools, mulitlateral organizations and developed countries should pool their resources into an open source e-democracy network. The UK Local E-democracy National Project, established by the Office of Deputy Prime Minister, recently funded the open source release of a tool from New Zealand called GroupServer. As a lead consultant for this UK project, it become clear that the many-to-many interactive tools required for citizen participation in local democracy could also be used for online communities of practice. In this case we deployed GroupServer to both encourage local citizens in UK pilot cities to discuss local issues as well as practitioners from around the world to exchange knowledge on webcasting via an online community of practice. Now any e-government project, anyone for that matter, can download and use the GroupServer tool. This approach will enable more governments and citizens to access e-democracy tools at a lower cost with shared feature development through an emerging developer community.
Harris Whitbeck-Piñol, Guatemala
It is important that governments of the first world cooperate not only in providing funds to developing countries but also in providing technical cooperation, through sharing experiences and giving companies in the less prepared governments in terms of e-government. This “collateral” cooperation can be directed through direct fund assignments, sending experienced people and even sharing technical tools.

Es importante que los gobiernos de países desarrollados cooperen no solo en proveer de fondos, sino también en capacitación técnica, compartir experiencias y acompañamiento en los procesos de implementación en los gobiernos menos desarrollados en materia de gobierno electrónico. Esta cooperación “colateral” puede efectuarse a través de fondos, enviar personal técnico de apoyo y hasta compartir herramientas informáticas.
Tom Riley, Canada
Offering service and expertise. Sending e-government experts for long term contracts to the donor country. Educational programs online, training and whatever else is needed to ensure a successful evolution of the local e-government program.
Jerzy Szeremeta, United Nations
Both can facilitate intelligent, well-informed, serious global debate about our shared future. Then the need for institutional transformations will become clear, contexts for applying e-government solutions will become fully developed and e-government deployment in such contexts will give meaningful results.

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Points of View
Kaleil Isaza Tuzman, co-founder and CEO of govWorks. NEW!
Steven Clift, consultant named to “The 25 Who Are Changing the World of Internet and Politics”, U.S.
Thomas Riley, executive director of Commonwealth Centre for Electronic Governance, Canada
Jerzy Szeremeta, ECOSOC and a principal author of the 2003 World Public Sector Report 2003 “E-Government at the Crossroads”, United Nations
Harris Whitback-Piñol, Commissioner for State Reform, Decentralization and Civic Participation, Guatemala
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